AI receptionist
When you’re up a ladder, a friendly AI voice answers, takes the caller’s name, number, address and what they need, and emails you the details after the call. Urgent jobs are flagged.
AI for small businesses · across the UK, based in Berkshire
Get your evenings back.
AI receptionist, quotes and invoice chasing
I help businesses take advantage of AI, working side by side with you through automations and hands-on AI training.
Simple, safe automations that chase invoices, answer missed calls and handle the paperwork, plus the help and training to use AI tools with confidence, so you can get on with the job.
The free 30-minute check is a chat about where your time goes.
- Free, 30 minutes, no obligation
- Written quote before any work starts
- No jargon, no hard sell
You email a photo of a receipt
Oakfield Timber · fence panels and posts
About a minute later
Got it. £125.50 at Oakfield Timber, logged as Materials.
Saved to your expenses sheet with the photo, ready for your accountant.
£11bn
a year (just under): what late payment costs the UK economy (UK government estimate)
Source: Small Business Commissioner
11 hours
a week UK small business owners spend on admin and finance tasks (American Express, 2026)
Source: Amex SME Barometer, via Retail Times
19%
of UK small business owners feel very confident using AI day to day (Simply Business, 2026)
Source: Simply BusinessServices
Automations that take jobs off your plate
Each one fixes one problem and then runs by itself. Start with the one that costs you most.
Quote drafting
Fill in a short form on your phone after the site visit. AI writes a professional quote with your prices, and it only goes to the customer when you tap Approve.
Invoice chasing
Polite reminders go out at 1, 7 and 14 days overdue, each a little firmer. At 30 days you get an alert to give the customer a call. Nobody is chased twice for the same reminder.
Also available
- Enquiry follow-up: every website enquiry gets a friendly reply within minutes, and a follow-up two days later if they haven’t answered.
- Receipt capture: snap a receipt and email it. AI reads the supplier, total and VAT and files it in your expenses sheet.
- Social media posts: jot down quick job updates and AI turns them into weekly posts for your Facebook page. Nothing goes out until you approve it.
Something else eating your week?
Appointment reminders, review requests or a Monday summary of how the business is doing. Tell me the job and I’ll tell you honestly if AI can help.
Ask about itSee it in action
Pick a job and watch it happen
Hearing it beats reading about it. Choose one below.
- Urgent calls are flagged so you know which one to ring back first.
- The caller’s postcode is checked against the area you cover.
- You get the details by email, with a summary of the call and the transcript.
These are illustrative examples from my demo set-ups. Names and amounts are made up, and they are not real customer results.
Sophie, AI receptionistBright Spark Electrical (demo business)
SophieHello, Bright Spark Electrical — you’re through to Sophie, their AI assistant. How can I help?
CallerMy fuse board keeps tripping and half the house has no power.
SophieSorry to hear that. Can I take your name, and the postcode where the work is?
CallerSam Taylor. It’s RG40.
SophieThanks Sam, that’s in the area they cover. Is anything sparking, or is there a burning smell?
CallerNo, it just keeps tripping.
SophieOkay. I’ve passed your details on as urgent and someone will call you back. Is this the best number to reach you on?
New enquiry — urgent
- Caller
- Sam Taylor
- Phone
- 07xxx xxxxxx
- In your area?
- Yes — RG40
- The job
- Fuse board keeps tripping, half the house has no power
Sent to the owner by email, with a summary of the call and the transcript.
Quote draftingExample garden business
Quick form · after the site visit
- Customer
- Mrs Hughes
- Job
- Patio, 18 m²
- Notes
- Lift the old patio, lay sandstone
Writing the quote…
Draft quote · from your price list
- Lift and dispose of old patio£320.00
- Sandstone paving, 18 m², supplied and laid£1,350.00
- Site clear-up£150.00
Total£1,820.00
Waiting for your approval. Nothing has gone to the customer.
Invoice chasingExample trade business
Invoice 1042Sent to Dave Carter
£480.00StatusDay 0Invoice sent. Nothing is overdue yet.
Reminder 1 · friendlyDay 1Hi Dave, a quick reminder that invoice 1042 (£480.00) was due yesterday. If it’s already on its way, thank you!
Reminder 2 · checking inDay 7Hi Dave, just checking in on invoice 1042 (£480.00), now a week overdue. Could you let me know when to expect payment?
Reminder 3 · firmerDay 14Hi Dave, invoice 1042 (£480.00) is now two weeks overdue. Please arrange payment this week, or get in touch if there’s a problem.
Alert to youDay 30Invoice 1042 is 30 days overdue. Time to give Dave a call.
How it works
Four steps, and you stay in charge
-
1
Free 30-minute check
A 30-minute chat to find the task costing you most time or money.
-
2
Your demo
A quick version set up with your business name and details, so you can see it working before you decide. For the AI receptionist, you can even ring it yourself.
-
3
Tested together
We build it around your business and try real examples, including the awkward ones, until you’re happy. Your enquiries and documents go into your own Google or Microsoft account, so they stay yours.
-
4
Running, with care
It goes live, with a check-in after a week. Ongoing support and running costs are agreed case by case in your written quote.
Safe by design
Worried about AI getting things wrong or your data going astray? So am I. That’s why every set-up follows three rules.
- You approve quotes before they go out. A quote only reaches your customer when you tap Approve. Invoice reminders go out on a schedule and wording we agree together first.
- Your information stays yours. Your enquiries and files sit in your own accounts, and your written quote sets out what you keep if we stop working together.
- You know where your customers’ details go. Before anything goes live, I confirm in writing which AI services your set-up uses and how each one handles your data.
AI help & training
Use AI with confidence
Not ready for an automation yet? I can help you and your team get real value from AI tools, safely, starting from wherever you are.
AI tools, set up for you
Not sure which AI tools are worth paying for? I’ll help you choose, set up ChatGPT, Claude or Copilot for the way you work, and show you how to get good results without sharing what you shouldn’t.
Ask about thisSupport when you’re stuck
An AI tool not doing what you want, or something stopped working? Quick help by video call or in person, plus ongoing support if you’d rather not worry about it.
Ask about thisHands-on AI training
One-to-one or small-group sessions, for businesses and individuals, built around your real work and daily life: writing emails and quotes, summarising documents, planning your week, using AI safely, and knowing when not to trust the answer.
Ask about thisHands-on group sessions
Small, practical sessions for a team or group, in plain English. Tell me what you’d like to learn and I’ll suggest a format that suits you.
Popular topics- AI explained simply
- AI scams and how to stay safe
- AI for small business owners
Pricing
How pricing works
You’ll always get a written quote before any work starts.
Free check
Free
30 minutes to find what to automate first.
Automations
Quoted per job
Every business is different. After your free check, you get a written quote, with no obligation. It’s usually a one-off set-up, plus ongoing support if I run it for you, agreed case by case.
AI help for individuals
£35 / hour
Remote help or training £35/hour. Home visit £60 for the first hour, then £45/hour.
Business AI training
from £60 / hour
One-to-one or small-team training £60–75/hour. For group sessions, tell me what you need and I’ll quote.
Every cost is set out in your written quote before any work starts, including any tools you pay for directly. Ongoing support and running costs, such as call costs for the receptionist, are agreed case by case.
What might a session cost?
A rough guide using the prices above. It isn’t a quote, and you always get a written one first.
Hours
Remote help
£35
£35 an hour, by video call.
About
Hi, I’m Juan
I spent 15 years mainly in IT sales and account management, working with businesses across Europe, so I know your time is money. I’ve chased late invoices myself, so I know how much time and stress that costs. I trained in information systems, and from 2018 to 2025 I also worked as a support worker, where patience and trust matter more than anything.
Alongside AI brings those together: I sit down with you, find the jobs that drain your week, and either set up AI to handle them safely or show you how to use it yourself. No jargon, no hard sell.
Based in Wokingham and working with businesses anywhere in the UK, mostly by video call. I speak English, Spanish and Catalan.
- 15 years, mainly in IT sales and account management
- Support worker, 2018–2025
- English, Spanish and Catalan
- Wokingham, Berkshire
Questions
Things people ask me
A free 30-minute chat to find the task costing you most time or money. There’s no obligation, and if AI isn’t the answer I’ll tell you so.
Don’t take my word for it. Play the example call in the demo above, or ask me for the demo number and ring Sophie yourself.
Your enquiries, quotes and files sit in your own Google or Microsoft account, so they stay yours. The receptionist itself runs on my systems. Your written quote sets out any running costs, and exactly what you keep if we stop working together.
Not a quote: it only goes to the customer when you tap Approve. Invoice reminders are different. They go out automatically, but only on the schedule and wording we agree together first, so you always know what is being sent and when.
It depends on the AI service, and the terms differ between them, so I don’t make a blanket promise. Before anything goes live, I confirm in writing which services your set-up uses and how each one handles your data, including whether it can use that data to improve its models. If a service isn’t suitable, I’ll say so and choose another. You can read how this site handles your own details in the privacy notice.
It depends on the automation. Some tools may be paid by you directly, and running costs such as the receptionist’s call costs are agreed case by case. Either way, every cost is in your written quote before any work starts.
No. I work with businesses across the UK, mostly by video call, and in person around Wokingham, Reading and Bracknell.
Not yet. I’m just starting out, so the examples on this site are demos with made-up businesses. I’ll add real ones only when customers have agreed to them.